FAQs

Terms and Conditions

These FAQs represent our terms and conditions of booking with Summer Wine Trails. We have tried to put them in runner friendly language.

All runners enter the race at their own risk. No person or organisation shall be held responsible for any accident, injury or loss to themselves prior to, during or after the event. Runners must abide by all the rules of the event and the rules of the Association of Running Clubs.

To be eligible for series you must complete four races. Points are based on your position, and the runner with the lowest number of points wins.

NB Points earned in the Holme Valley Trail Half Marathon will be worth double (as there are usually less than half the number of runners in this event.

Please see The Series page for more information.

Groups are for groups of friends who would like to enter together. Come along with friends – we’d love to have you. Groups are not competitive teams and do not relate to Running Clubs or Teams at our Five Miler event.

We are undecided yet whether these will be displayed in our results tables.

We have special offers for Running Clubs. We offer club discounts and reserved place. There are full details on this page.

All separate races will be awarded prizes (based on GUN time not chip time) as follows:

  • 1st, 2nd and 3rd overall male
  • 1st, 2nd and 3rd overall female
  • 1st Male vet 35, 40, 45, 50, 55, 60, 65, 70 and older categories if runners enter.
  • 1st Female vet 35, 40, 45, 50, 55, 60, 65, 70 and older categories if runners enter.
  • Fastest male or female runner in a FLAT CAP
  • Spot prizes

Series prizes:

  • 1st overall male and female
  • Fastest Flat cap over the series
  • 1st in each vet age category (age for the whole series is based on your age on the date of event one) 

All prizes will be awarded on the prize giving on the day. Unclaimed prizes will not be presented apart from 1st, 2nd and 3rd positions. If you can’t stay, please ask someone to collect your prize for you.

NB We will not be awarding vet categories in the Holme Valley Trail Half Marathon as there is a much smaller field of runners. If this changes, we will increase the number of prizes.

We are not able to offer refunds but we do understand things sometimes change for our runners, so here’s how we try to help…

We offer transfers under the following conditions:

1) You may manage your own transfers to another race in our series using the Let’s Do This booking system. Credit is valid for 6 months and may not be transferred to the next calendar year.

2) You may transfer your place to another athlete. You manage this yourself through the Let’s Do This booking system. This must be completed one week before Race Day.

3) You may transfer between the Stairway to Heaven Trail Race and the Holme Valley Trail Half Marathon. You manage this yourself through the Let’s Do This booking system. This must be completed one week before Race Day.

4) You may choose to run virtually instead. See the Virtual Running FAQ.

All transfers must be completed yourself through the Let’s Do This booking system, 7 working days before race day.

 

Yes. We offer entry on the day at all our events unless the safety limit for the event has been reached. This would be announced on facebook and on our notices section (Home Page.)

In some circumstances Entries on the Day are not guaranteed a medal. Again, we will announce this before each event.

The wearing of headphones, or similar devices, (other than those medically prescribed), is not permitted in our races.

You must report to a marshal if you retire from any of our races.

You will be loaned (free) a timing chip in the form of a plastic attachment on an ankle band or wired to your trainers. This timing equipment must be returned after the race.

Any timing chip not returned will result in a £20 fee being charged to the runner. Please understand this is non negotiable.

Yes. You may complete any of our events on your own in order to complete your medal collection. You can submit any run of equivalent distance, and roughly equivalent ascent.

Conditions:

  1. All results must be submitted to www.racesource.run
  2. Virtual run results do not appear in the official race results, however they do appear on the Race Source virtual leaderboard for that event.
  3. Virtual runs do not count towards the series leaderboards.
  4. To guarantee your medal, please complete your virtual run AND submit this results before event day. If you wish to complete if after event day please confirm this with us by email as we do give all unallocated medals to those entering on the day.

 

NB we do not post medals. Please collect from one of our other events, or arrange local collection.

Yes! We’d love to have you as a volunteer. In return, we offer a free race voucher for you or a family member. More importantly you get to give back to the local running (and wider) community.

If you have volunteered at an event, please contact us to claim your free race voucher.

You must be 18 or over to run in our events.

All profits from our events are donated to charity and local causes.

Our main beneficiaries are the Friends of Holme School and Holmbridge Church Hall. We also try to support other local and national charities in the areas of environmental protection, outdoor sport and adventure, education, physical, emotional and spiritual wellbeing. 

Are you running for charity? If you’re a regular at our events, please contact us and we’ll try to support you.

Summer Wine Trails was founded by Jon Burdon and Andy Brentley in 2014 as a fundraising group from local schools and churches. It’s aim is to provide runners with great racing experiences and also give back to local causes which are often run by very small groups in the community. For example Holme School has less than 40 pupils.

Jon also worked with Matt until 2021 and they still work in close partnership.

In September 2021 Summer Wine Trails Ltd was formed as a limited company in order to safeguard the financial future of the organisation and move towards applying for more funding and sponsorship. The company is not for profit and is run by volunteers for the benefit of the community.

We aim to run the events at a high professional standard and deliver an outstanding experience to all our runners. We welcome any feedback and will always listen and help resolve any problem you may experience.

It’s always been a team effort at SWT – we’d love to have you as a volunteer. 

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